Archived Grant Applications

CASA, Inc. (dba CASA of the River Region)

982 Eastern Parkway
Box 9
Louisville, Kentucky 40217
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William Myers

Contact Person if not President or Executive Director

Amabelle Camba

Director, Development & Communications

Grant Request ($ Amount)

$3,500.00

Project Title

Becoming a Model of Volunteer Service

Project Begin Date

06/01/2020

Project End Date

06/01/2021

Name

William Myers

President

CEO

Date

02/28/2020

PROJECT DESCRIPTION AND BUDGET

1. Describe the proposal in a detailed narrative of services and benefits it will provide in improving standards of living and opportunities, meeting social purposes or responding to needs.

Incorporated in 1984, Court Appointed Special Advocates (CASA) of the River Region was created to represent children with active cases of abuse and/or neglect in Family Court. This is accomplished by training everyday citizens to advocate for maltreated children (birth to 18 years of age). CASA gives these vulnerable children a voice in Family Court and other settings by ensuring a safe home, academic success, access to medical/therapeutic services.

CASA volunteers are interviewed, screened, and undergo 30-hours of intensive training before being paired with abused/neglected children. It costs CASA $1,100 per person to recruit and train one CASA volunteer. Volunteers are the faces of CASA in Family Court, schools, social service agencies and in the community.

CASA’s project -- Becoming a Model of Volunteer Service – will increase volunteer recruitment and retention by certifying 10 staff in volunteer management. CASA staff (particularly the Director of Volunteer Support, Director of Advocacy and Advocacy Supervisors) interact with volunteers daily. The experience of a CASA volunteer must be exceptional so they will serve not only through the entirety of their first case but will remain active and accept a second case. CASA currently has a 77% volunteer retention rate. Our goal is for 85% volunteer retention. To meet this goal, staff must be trained in effective methods of recruitment and relationship building/rapport.

Volunteer Administration Certification Training will provide CASA the foundation for developing an effective volunteer management plan that focuses on the volunteer management lifecycle, including the process for planning, recruiting, training, scheduling, supervising, developing and soliciting feedback from volunteers.

CASA volunteers are the lifeblood of our organization as they provide the direct support to the abused/neglected children we serve. It is imperative that staff, first, recognize volunteers’ unique skills and abilities so volunteers are paired with appropriate cases. And, second, that staff know how to provide ongoing support tailored to the unique needs of each volunteer. The staff-volunteer relationship is crucial to improving maltreated children’s current situation and the outcomes of their cases.

Certification training will include:

• Effective techniques of introduction, recruitment and follow-up communications with prospective volunteers;
• Strategies to build rapport and communicate effectively with CASA volunteers;
• Best practices (email, phone, in-person meetings, written correspondence and social media) for effective communication with CASA volunteers.

Benefits of volunteer administration training will include:
• Increased volunteer acquisition: Additional volunteers will be available to serve children waiting.

• Improved communication between CASA and prospects/volunteers: Enhanced interaction will ensure children are receiving timely and appropriate services.

• Improved volunteer satisfaction: Volunteers will develop confidence resulting in expanded advocacy services for children.

• Increased retention rates: Experienced volunteers will be paired with children, particularly the more challenging cases, resulting in better outcomes.

These results help ensure CASA volunteers remain active and take on additional cases (after completing their first case). This will make CASA’s initial training more cost effective, and, more importantly, it will provide experienced advocates to represent our CASA children in Family Court and other settings. Improving volunteer management will directly impact the overall effectiveness and efficiency of CASA’s work.

Our 238 CASA volunteers averaged 4 hours per week in 2019. The current value of a volunteer hour is $25.43. This equates to $1,258,886.72 in volunteer advocacy services that are provided at no charge to abused/neglected children.

CASA’s goal is to provide quality professional development training that will result in competent, passionate staff who effectively manage and engage volunteers. CASA provides a valuable and cost-effective service to the community and to children in crisis. This project will ensure that staff is equipped to provide exceptional services and noteworthy results.

2. Attach your Project Budget.

02.28.2020.PB_.CASA.pdf

3. Provide a narrative that clearly defines how Kentucky Social Welfare Foundation funds will be used and accounted for in relation to the Narrative above. Provide the start dates and timelines for tasks.

Kentucky Social Welfare Foundation funds will be used to provide Volunteer Administration Certification Training ($350/each) for 10 CASA staff. Training is dependent upon when the Volunteer Administration Certification Training classes are available but would be within one year of receipt of Kentucky Social Welfare Foundation funds.

AGENCY DESCRIPTION

4. Describe your agency’s service area with regard to population, cultural, racial and ethnic makeup.

The following demographics represent the 619 children paired with a CASA volunteer in 2019 in the six counties CASA of the River Region serves: Jefferson (78%), Oldham (7%), Shelby (6%), Spencer (1%), Trimble (6%) and Henry (2%).

CASA children were: 59% White; 28% African American/Black; 11% Two or more races and 2% Other. Ages served: Infants (0-2 yrs) – 14%; preschool (3-5 yrs) – 17%; grade school (6-11 yrs) – 36%; teenage (12-18 yrs) – 33%.

All CASA children have experienced abuse and/or neglect and have experienced one or more Adverse Childhood Experiences (ACEs). Approximately half of the children CASA serves have spent extended lengths of time in out-of-home care (including foster/kin care or residential/group care) and have endured multiple placements in a relatively short period of time. 73% of CASA children were from families that are at or below the 130% poverty level. These maltreated children suffer from emotional problems and post-traumatic stress disorder. They are also at risk for impaired social, cognitive, & physiological functioning, which adversely affects every area of their lives.

5. Indicate total number of paid staff and total number of volunteers.

10 full-time and 2 part-time staff
239 volunteers

6. List the goals and objectives of your agency.

Goal: Increase Number of Trained Volunteers
Objective: To train 65 new volunteers

Goal: Increase Number of Children Served
Objective: To serve a total of 656 children.

Goal: Diversify volunteer base
Objective: To increase awareness and engage specific communities in volunteer advocacy–faith, African-American, Latino, young professionals, and men.

REASONS FOR REQUESTING GRANT

7. Describe why this project is needed and how it implements the purpose of the Kentucky Social Welfare Foundation.

CASA makes a life-changing difference for children who have experienced abuse and/or neglect. CASA volunteers become a voice for child victims in Family Court, school and with social service agencies. The children live in unsafe homes that failed to provide adequate food, clothing, healthcare or supervision. Many have endured physical/sexual abuse. 73% are from low-income families. 94% of these cases are from families with substance use disorders.

Adverse Childhood Experiences (ACEs) are potentially traumatic events such as experiencing violence, abuse/neglect; witnessing violence in the home; and having a family member attempt or die by suicide. Also included are aspects of the child’s environment that can undermine their sense of safety, stability, and bonding such as growing up in a household with substance misuse, mental health problems, or instability due to parental separation or incarceration of a parent, sibling, or other household member. ACEs have been linked to chronic health conditions, risky health behaviors, low life potential and early death. As the number of ACEs increases, so does the risk for these outcomes. A survey of CASA cases (completed September 2019) indicated that the children CASA served had an average ACES Score of 5.2, which is considered to be extremely high.

Approximately half of CASA children have spent extended lengths of time in foster/kin care or residential/group care and have endured multiple placements in a relatively short period of time resulting in emotional and physical instability.

CASA ensures that the most vulnerable children in our community have a committed adult to advocate for their overall well-being. Specific professional training in volunteer administration will ensure optimal interaction with and use of volunteers and will increase professional credibility of staff.

CASA’s work is directly aligned with the purpose of the Kentucky Social Welfare Foundation.

8. How did you identify the need that is addressed by the proposed project?

The need for this certification project is based upon the importance of increasing volunteer retention, and discussion with staff, Board of Directors and volunteers. CASA must reach and recruit a diversified pool of prospects and once trained, staff must build stable, professional, long-lasting relationships with our volunteers.

Kentucky’s rate of child abuse/neglect is currently the worst in the nation (U.S. Department for Health and Human Services’ most recent annual report). And to make this situation worse, an article in the Courier-Journal reported: “The state’s target is 18 cases per worker. Social workers told the Courier Journal it’s not unusual to have 100 or more cases, particularly in Jefferson County, which has the heaviest workload.”

CASA volunteers handle only one or two cases at a time. This allows them to get to know the child and the circumstances and give each child’s case the sustained, personal attention required. These safe, sable and nurturing relationships can have a positive impact on the development of abused/neglected children.

9. Does any other organization in your community serve this need?

No.

10. If so, what distinguishes your agency’s services from others?

CASA is the only volunteer organization allowed in the Family Court Room and appointed by a judge. This collaboration (courts, child welfare and CASA) is unique in youth development.

When a CASA volunteer’s recommendations are accepted, they are mandated by the Court until the case is closed. Volunteers have access to their children’s case files and to public school records. CASA’s advocacy services are free of charge.

PROJECT FOLLOW UP

11. Describe how you will measure outcomes of this proposal.

Outcomes will be measured by:
- Retention (Goal of increasing by 10%)
- Survey of volunteers (Written evaluation will be conducted one year after training)
- Staff evaluation (Evaluation will be part of annual review)
- Number of trainings/certifications completed

12. After the grant funds are expended, describe how you will assure continuation of grant-funded services or equipment maintenance.

CASA has successfully met its budget every year since it began operating in 1984. CASA has expanded its base of funding steadily with the dedication and commitment from its Board of Directors. Annual operations are funded through grants (64%), special events (6%) and individual contributions (30%).

FINANCIAL INFORMATION

13. Attach your AGENCY BUDGET showing all financial resources.

02.28.2020.AB_.CASA.pdf

14. What fees or charges are made by the organization for its services?

None.
CASA trains and pairs volunteers with abused and neglected children at no cost.
CASA volunteers are not paid for their services.

15. What percent of the organization’s budget is used for fund-raising?

12% (Based on 2018 audit)

16. What percent of the organization’s budget is used for administrative costs?

9% (Based on 2018 audit)

17. If applicant has received prior grants from the Kentucky Social Welfare Foundation, provide dates, amounts, purposes and outcomes.

October 2018 - $2,500 – Early Intervention
Kentucky Social Welfare Foundation funds were used to develop continuing education training for volunteers to effectively advocate for interventions for young children who have suffered trauma. Training included presentations from early childhood specialists with experience in trauma-informed care. CASA also reviewed cases and documented ACEs of children to provide volunteers with an accurate picture of the types of children CASA serves. Training for CASAs already paired with children was completed in October 2019. The Early Childhood Intervention training has been incorporated into CASA’s 30-hour pre-service training. An online component will also be available by mid-2020.

November 16, 2016 - $7,500 - Life Skills Academy
Provided training to develop skills in self-sufficiency—financial literacy, job readiness/career planning, and, relationship building/community connections. (April & October 2017)
The initial pilot program resulted in a:
• 500% increase of participants who answered yes in understanding aspects of financial literacy
• 111% increase in participants who answered yes to understanding job readiness
• 12.5% increase in participants who answered yes to understanding healthy relationships

18. Attach your IRS 501(c)(3) tax designation letter.

02.28.2020.501.CASA.pdf

19. Attach your 990 or 990-PF federal tax return.

02.28.2020.990.CASA.pdf

Entry ID398

Entry DateFebruary 29, 2020

Approved? (Admin-only)
  • Approved