Grant Application Entries

Harbor House of Louisville

P.O. Box 58219
Louisville, Kentucky 40268
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Maria Smith

Grant Request ($ Amount)

$9,000.00

Project Title

$9K Request to Purchase PermaSAFE: A Disinfectant & Antimicrobial System that Kills and Protects Against the Coronavirus

Project Begin Date

11/01/2020

Project End Date

10/31/2021

Name

Maria Smith

CEO

Date

08/07/2020

PROJECT DESCRIPTION AND BUDGET

1. Describe the proposal in a detailed narrative of services and benefits it will provide in improving standards of living and opportunities, meeting social purposes or responding to needs.

Our grant request is for $9,000 to help pay for the Permasafe product for one year. This is a new project that is being executed to ensure the highest level of safety for our target population – individuals with disabilities.

Permasafe is an EPA approved product that kills and protects people against the coronavirus. Our governor allowed us to reopen in July 2020, but as soon as we did, we had people inside of our building test positive for COVID-19 and had to immediately shutdown again for two weeks. As we reopen our doors to provide services to our community’s most vulnerable population – individuals with disabilities – we cannot take enough precautions, as those we serve have compromised immune systems.

The guidelines for reopening that have been handed down by our state government and the Center for Disease Control (CDC) are strict. Reopening requires having the following items in stock: infrared thermometers, approved masks, gloves, PPE, EPA registered disinfectants, items for handwashing stations, such as soap, hand sanitizer, and towels. One of our loyal donors told us about Permasafe, and after researching the product we decided it was the obvious choice to minimize environmental contamination and the development of resistant organisms.

We selected Permasafe because it is EPA approved. Plus, we were impressed by the fact that once it is applied it kills the coronavirus on all high touch areas for extended periods of time. The products most impressive benefits are:

• 99.99% effective against a broad spectrum of microorganisms, including mold, mildew, NOROVIRUS, E. Coli, salmonella, H1N1, MRSA.
• This antimicrobial protectant is a non-toxic coating that actively resists 99.99% of harmful microbes and provides long-lasting protection.
• Antimicrobial Surface Protectant. Bacteriostatic, fungistatic, algaestatic.
• Creates an invisible shield that inhibits the growth of microorganisms [microbes] and helps prevent the growth and spread of bacteria.
• Patented Nano-technology safely protects your vehicle’s interior surfaces from unhealthy bacteria and harmful microbes while improving air quality.
• Use on carpet and upholstery to inhibit the growth of odor-causing bacteria, bacteria which cause staining and discoloration, fungi (mold and mildew), and algae.
• Prevents deterioration caused by bacteria and fungi (mold and mildew).
• Product is safe to use on [screen] [device] [touchscreen] [electronic device] glass.

Over 30 years of research and development have gone into the creation of this Microbiostatic Anti-microbial Coating known as Permasafe. The technology has undergone extensive independent laboratory testing and has a long history of safe use.

Harbor House of Louisville (HH) has been in existence for 28 years, and our sole purpose has been to provide programs and services that empower individuals with disabilities and their families to lead fulfilled and productive lives. Our programs and services are tailormade to help individuals with disabilities become integrated into mainstream society. For example, we offer on-site employment so they can work in meaningful employment and earn a paycheck. They take cooking classes on-site, and enjoy time doing arts and crafts with their friends. We provide transportation to those we serve to ensure they can come to HH everyday and to make sure they are able to attend important events, such as doctor appointments.

We eliminate every barrier to accessing our programs and services. Our beloved participants rely on us for the resources they need to live the highest quality of life possible. Without us, they suffer, and they become higher risk for social isolation. There is a strong correlation between isolation, depression, and having a disability. Reopening is imperative for those we serve, but it is also imperative for the sustainability of our nonprofit. Like most organizations in the social impact sector, we have experienced detrimental damages because of appearance and persistence of the coronavirus. This is what has happened since March 16, 2020 because of shutdowns.

• When participants are unable to attend HH, we lose $250,000 EACH MONTH the doors are closed.
• Largest fundraiser of the year, Ken-Ducky Derby, is postponed until August resulting in a deferment of revenue of $300,000. Because of the delay in receiving this revenue, programs and services for the participants will suffer when HH reopens.
• COVID-19 Pandemic is responsible for a slowdown in contributions we rely on.
• Earned income from Direct Mail & Fulfillment & Home Sweet Home businesses is almost totally shut down.

Not only are we combatting revenue losses, but we are also pivoting operations to survive in this new norm so we can continue to provide services to our participants. Having funds to pay for Permasafe is now as essential to having funds to cover our payroll. Those we serve have compromised immune systems, which means they are at higher risk of severe illness or potential death because of their underlying chronic medical conditions (CDC, 2020). Having our building flogged regularly with the Permasafe disinfectant is part of this new norm, and it requires additional funding we did not budget for when we forecasted our expenses for 2020. Moreover, we also had no reason to calculate expenses for PPE, which is another unexpected expense we must cover for 2020.

Each program and service we offer to our participants improves standards of living, and now we can add Permasafe and PPE to those lists. We ensure essential living standards every day through providing transportation to those without reliable transportation. We ensure essential living standards through removing barriers to employment for a special population that most consider to be unemployable. We offer opportunities to engage with a social group, make friends, and have fun doing recreational activities, such as bowling, going to the park, and visiting the shopping mall and movie theatre.

Our participants call Harbor House of Louisville “the happiest place on earth.” Without us, they suffer. Without them, we suffer. Raising funds to pay for a product like Permasafe is a top priority for our nonprofit, because this is the only way we can assure safety and wellness for our participants and our staff. The families and caretakers of our individuals with disabilities must feel confident that their loved ones are safe and not exposed to COVID-19 while they are in our building.

We cannot take any chances when it comes to protecting our participants. Disinfectant cleaners, such as Clorox, do not provide enough potency to kill the coronavirus, but Permasafe DOES have the potency. For example, Clorox has 99% effectiveness with killing viruses, whereas Permasafe has 99.999% effectiveness. Although that may not seem like much of a difference, we have learned it is to a surprising degree. To illustrate how much, consider the average office desk top is home to 20,961 bacteria per square inch. Therefore, a mere 7” X 7” square section, about the area one average size hand occupies when placed flat on a desk, is populated by approximately 1 million germs.

Eliminate 99% of those germs and that tiny area remains infested with 10,000 of them. Destroy 99.9% and 1000 germs remain. While both kill rates result in significantly less germs, they both leave far more than anyone could hope to avoid touching. However, terminate 99.999% of them and their population is down to no more than one single bacteria, virtually eliminating any chance of anyone contracting an infectious disease.

2. Attach your Project Budget.

08.07.2020.PB_.harborhouseoflouisville.pdf

3. Provide a narrative that clearly defines how Kentucky Social Welfare Foundation funds will be used and accounted for in relation to the Narrative above. Provide the start dates and timelines for tasks.

Our grant request falls into your category of “areas of special needs.” A $9,000 investment from the Kentucky Social Welfare Foundation partially covers the costs of Permasafe for one year. Permasafe is an EPA approved product that kills the coronavirus. Our building (located at 2231 Lower Hunters Trace in Louisville, KY) is 8,500 square feet. The costs for flogging our entire space once every three months with the Permasafe product is seven cents per square foot totaling $23,800 for one year. We already had the first round of flogging done in late July, which means we will be due for another treatment around November 1, 2020. With this schedule, our timeline is as follows:

July Flogging (not counted as part of the lifespan of this grant)
$5,950 (8,500 sq. ft. @ .7 cents per sq. foot totals $5,950)

November 2020 Flogging (first treatment for the lifespan of this grant)
$5,950 (8,500 sq. ft. @ .7 cents per sq. foot totals $5,950)

February 2021 Flogging
$5,950 (8,500 sq. ft. @ .7 cents per sq. foot totals $5,950)

May 2021 Flogging
$5,950 (8,500 sq. ft. @ .7 cents per sq. foot totals $5,950)

August 2021 Flogging
$5,950 (8,500 sq. ft. @ .7 cents per sq. foot totals $5,950)

Your $9,000 grant will be used alongside other grants (see project budget) as needed to pay these fees throughout the course of one year. These are easily trackable expenses and we will provide receipts to the Kentucky Social Welfare Foundation as proof of purchase.

AGENCY DESCRIPTION

4. Describe your agency’s service area with regard to population, cultural, racial and ethnic makeup.

Harbor House of Louisville (HH) is a 501 c 3 nonprofit located in Louisville, KY. We are steered and guided by a 16-person board of directors, while our 35-person staff handles daily operations and program execution. Our vision for the future is formed by the needs and dreams of the participants and families we serve. The founding parents of HH envisioned an organization that would provide their sons and daughters with challenging, enjoyable and productive work. In the same way, the current HH leadership seeks to provide a growing array of supports and services that ensure participants have appropriate choices for self-fulfillment while making a meaningful contribution to society. In implementing our mission, we are continuously leveraging limited resources in new and creative ways while staying at the forefront of positive trends.

We open our doors Monday – Friday from 7:00 am – 5:00 pm to provide a safe place for persons with disabilities. Our programming enables them to work in meaningful employment and earn a paycheck; they learn life skills through our Adult Day Training program; they learn to prepare healthy meals, and accumulate numerous other transferable skills, but most importantly, we provide easy access to a structured social group that creates a sense of belonging.

For 28 years, we have served only people with disabilities. Now, we are greatly expanding the scope of our work through building Kentucky’s first Intergenerational Life Center in Louisville!
Our new mission statement is designed to reflect our new focus. Harbor House of Louisville is an Intergenerational Community that empowers individuals of all ages, abilities, and aspirations by providing opportunities through innovative vocational, health, and educational services. While Intergenerational partnerships and programming are already being incorporated into current services, the Intergenerational Life Center is set to open in 2022.

Harbor House of Louisville’s (HH) location, and the new Intergenerational Life Center (ILC), is in the 9th Street Divide. We serve a low-income, high poverty population that suffers from social determinants of health. Life expectancy on the West side of 9th Street is 67 years, compared to 82 years for their neighbors to the east. That is a 15-year difference in life expectancy between people breathing the same air and paying taxes to the same city and state. The predominantly black census tracts that include Russell, sections of Portland and Chickasaw report a combined average household income of $17,921, following along familiar “9th Street Divide” conventional wisdom: Even decades after the Civil Rights movement ended, race remains an arbiter of economic destiny in Louisville.

We serve 100 people with disabilities daily. All participants live below the poverty line. Over 30 of our participants live in deep poverty zip codes: 40211, 40203, 40212, 40210, 40214, 40215, and 40213. Our programs and services make it possible for people with disabilities living in these zip codes to work and earn a paycheck, learn transferrable life skills, develop a strong social group, engage in fun activities (i.e. bowling, shopping, recreational activities), and we break the transportation barrier through providing free transportation for two underserved populations: seniors and people with disabilities.

5. Indicate total number of paid staff and total number of volunteers.

Harbor House of Louisville employs 35 full and part-time staff members. Typically, we have 300 volunteers that serve time annually; however, we are not allowing them in our building right now because of COVID-19.

6. List the goals and objectives of your agency.

Our purpose has been to help individuals with disabilities become integrated into mainstream society through the following services:

Adult Day Training: Provides life skills activities (money management, arts & crafts, computer, gardening, cooking classes, health, safety, & using community resources)

Community Living Supports: Staff works one-on-one with participants at a community site providing training on goals they want to achieve

Mail Fulfillment Center: Onsite employment allows participants to work and earn a paycheck

Supported Employment: Employment coordinators work with the KY Dept. of Vocational Rehabilitation to help candidates find meaningful employment based on their skills & interests

Home Sweet Home: Participants provide in-home cleaning to seniors who are unable to perform activities like light housekeeping, laundry & grocery shopping

Respite House: Offers short-term overnight housing for individuals with disabilities allowing respite for caregivers and mini-vacations for individuals with disabilities

Transportation: Transportation is available for participants of Harbor House of Louisville.

Now, Harbor House of Louisville (HH) is evolving into an Intergenerational Community that empowers individuals of all ages, abilities, and aspirations by providing opportunities through innovative vocational, health, and educational services. We are building Kentucky’s first Intergenerational Life Center (ILC) in Southwest Louisville; a high-poverty area. In 2018, we launched a capital campaign to raise $9M; $6.2M is secured.

Our ILC will enable genuine intergenerational mobilizations to provide solutions (not just cute programming) that connect the young and the aging under one roof. In one of Louisville’s deepest poverty areas, residents will have easy access to wraparound services:

Health & Wellness
o On-site Medical & Dental Services
o Walking Track
o Fitness Area
o Spa
o Respite Services
Education
o Mentoring & Tutoring
o Child Enrichment Center
o Before & After School Services
o Art, Ceramic, Music, Dance Studios
o Horticulture, Culinary, Technology Centers

The ILC is being built on an adjacent property we own. In concert with the ILC, which includes Before and After School Programming with the capacity to serve 50 students with and without disabilities daily, our current building becomes a Child Enrichment Center with capacity to serve 94 children full-time, with at least 30% of these children having a disability. This is only one piece of our 43,342 sq. ft. campus. ILC is the new building where intergenerational services are offered to 350 people daily.

Before COVID-19, our plan was to break ground on the ILC in January 2021 with an intended opening date in fall 2021; however, this is now a tentative timeline because of the challenges we are facing due to this highly contagious, potentially deadly virus. Fundraising has and will continue for the capital project. Even in the wake of a natural disaster we have secured grant funds for the capital campaign.

We have every intention of moving this project forward, because our community needs an Intergenerational Life Center. This is the first intergenerational community of its kind in Kentucky, a regional model, known for quality and effectiveness. It is modeled after a data-driven program that has been producing results for 35 years – St. Ann’s Center for Intergenerational Care in Milwaukee.

Organizational objectives and goals:

Objective 1: Execute programs for 100 individuals living with disabilities five days per week year-round to integrate this population into mainstream society.
Goal: Individuals with disabilities have a higher quality of life.

Objective 2: Provide meaningful employment for 70 individuals with disabilities on-site at Harbor House of Louisville.
Goal: Harbor House of Louisville’s participants gain confidence, earn money, and achieve a higher level of self-reliance.

Objective 3: Eliminate barriers to accessing resources through providing free transportation to (at least) 100 people per day from two underserved populations (i.e. people with disabilities and seniors) year-round.
Goal: Raise quality of life for people with disabilities and seniors.

Objective 4: Raise $2.8M to close the funding gap on the ILC project
Goal: More people in need have access to high quality programming resulting in a higher quality of life for people living in deep poverty zip codes.

Goals and objectives specifically related to this project:

Objective: Secure $23,800 in grant funding to pay for Permasafe flogging for one year to protect and prevent against the coronavirus our participants and staff.
Goal: Harbor House of Louisville is back to maximum capacity (100 individuals with disabilities) by December 2020.

Objective: Distribute information about the Permasafe product to the families and caretakers of our participants to educate them about the safety precautions we are taking to protect those with compromised immunity.
Goal: Harbor House of Louisville is back to maximum capacity (100 individuals with disabilities) by December 2020.

REASONS FOR REQUESTING GRANT

7. Describe why this project is needed and how it implements the purpose of the Kentucky Social Welfare Foundation.

We are familiar with grants you have awarded, and it is abundantly clear you invest in projects that have major potential to take organizations to a higher level of efficiency. For instance, you have helped numerous organizations purchase donor management software to streamline their fundraising operations. This is a purchase that some nonprofits, especially smaller ones, do not have the excess revenue to buy, but with the software can generate tons of revenue. Your pattern of giving is a prime example of how a relatively small amount of money can go a long way and produce life-changing results for a nonprofit.

Everything we do produces life changing results for our community’s most vulnerable population – individuals with disabilities. Our work, as well as our grant request, qualifies as an area of special need because that is exactly who we are. We exist to help a very special population prosper and we work endlessly to ensure they have equitable access to the resources they need to live high-quality lives.

Our work is real systems change. The Disability Community Resource Center (2020) claims for real systems change to occur within the special population of individuals with disabilities the following services must be made easily accessible:

• Housing
• Transportation
• Public access
• Employment
• Healthcare

We increase access to each one of these needs, because we identified the problem a long time ago. Individuals with disabilities do not have equal access to high quality programs and services as much as those without disabilities. This is a proven fact. Real systems change works to identify, bring attention to and improve issues affecting individuals with disabilities, which summarizes our work for the past 28 years.

Does Permasafe implement the purpose of the Kentucky Social Welfare Foundation? No, not directly, but the investment trickles down to helping us achieve a much bigger picture. Harbor House of Louisville (HH) must stay operational for two reasons: to ensure individuals with disabilities get the help they need and to ensure sustainability for our nonprofit. Permasafe is a wise step to take to guarantee these two things are accomplished. But there is an even bigger picture.

Building Kentucky’s first Intergenerational Life Center (ILC) is greater than all of us. The ILC is an innovative approach to solving the equity issues we are facing in Louisville. Undoubtedly, Louisville’s community strives to offer equitable access to all citizens. We are rich in parks and recreation and a variety of civic offerings, but our disconnected populations still fall through the cracks.

We are well-aware, and the research is well-documented, that a person’s level of education and socioeconomic status play a significant role in how they behave in society and their quality of life (Greater Louisville Project, “A Focus on Poverty,” 2016). The ever-so-widening gap between the haves and have nots in Louisville has been a hot topic for several years. Living in poverty causes inequities. Our ILC is designed to address these inequities. Building an ILC in Southwest Louisville - where deep poverty pockets exist - will have an impact on our marginalized populations based on proximity to services alone.

Our program design is based off the same model St. Ann’s used to design their intergenerational center and it has been producing results and positive impacts on marginalized populations for 35 years. St. Ann’s has closed inequity gaps in the Milwaukee community through working with children, frail elderly, and individuals with disabilities. Their model closes inequity gaps through these actions:

• Creating a Caring Community
o Offering hospitality & kindness
o Respecting each person’s dignity
o Fostering loving relationships
• Showing Compassion
o Serving and caring for the poor
o Working for justice
o Taking responsible social action
• Reverencing All Creation
o Fostering a simple lifestyle
o Preserving the environment
o Respecting all creatures
• Making Peace
o Forgiving others
o Promoting nonviolence
o Resolving conflicts

Our goal matches St. Ann’s. We will provide the same essential community-based services.

Harbor House of Louisville (HH) is the ONLY organization working to bring this cutting-edge programming to Kentucky. The impact is Kentuckians grow up healthier, stronger, and more viable. The rest of the world sees value in ILCs. The United Kingdom committed to build 500 ILCs by 2022! HH is leading the way through executing an evidence-based, replicable model that can be used across the state.

Staying operational during and after this pandemic is essential to making all of this happen, and with a relatively small investment from your foundation you can get us one step closer to achieving the big picture.

8. How did you identify the need that is addressed by the proposed project?

The need for an EPA-approved disinfectant is highly transparent. Trying to survive and operate in a world that is infested by COVID-19 is not easy, and it has presented major challenges, many of those challenges have been discussed in this proposal. Frankly speaking, our nonprofit cannot afford to lose any more money, and staying open is the key to ensuring our revenue continues to come in the door. We cannot bill for reimbursements through Medicaid if our doors are closed. Most importantly, our participants must continue to get the services they need; otherwise, they will regress physically and emotionally.

We are raising funds for the PPE, Permasafe, and other items that are mandated as part of our reopening plan. Specifically, for this project, the need to raise funds to purchase Permasafe was identified after we had an outbreak of COVID-19 in our building despite taking necessary steps to prevent our people from contracting the virus. It is clear we need to take an additional precaution because this virus is so contagious. Our wake-up-call happened when someone in our building tested positive who was asymptomatic and spread it to others. Ordinary, over-the-counter products, such as Clorox and Lysol, are not as effective as Permasafe. The effectiveness of Permasafe is backed by empirical data.

9. Does any other organization in your community serve this need?

Yes, there are other organizations that are similar. Southwest Center is an example.

10. If so, what distinguishes your agency’s services from others?

Southwest Center serves adults with disabilities in our area, but our services are different. Some services we offer that they do not are bulk mailing and fulfillment services, Home Sweet Home, transportation for the community and participants, intergenerational activities, therapy garden, and we deliver meals to seniors and volunteer in the community.

PROJECT FOLLOW UP

11. Describe how you will measure outcomes of this proposal.

Outcomes for this project are easily measurable. The methodology plan includes measuring the following:

#1 – Amount secured ($23,800) by November 2020
#2 – Purchase of Permasafe for one year
#3 – Number of investors that provide financial assistance
#4 – Flogging treatments are executed on schedule (4x per year)
#5 - Number of participants on-site daily (goal is to reach 100 by December 2020)
#6 – Families and caretakers of individuals with disabilities report through surveys and casual conversations that they feel confident about the safety of their loved ones while at Harbor House
#7 – 100 participants receive the programs and services they need to live the highest quality of life possible

12. After the grant funds are expended, describe how you will assure continuation of grant-funded services or equipment maintenance.

Even if a vaccine is available for the coronavirus by next year, we still intend to continue flogging our building with Permasafe. When the Intergenerational Life Center (ILC) opens to the public, we will use Permasafe in that space, as well. Once we get back on track, and able to serve our 100 participants, our revenue streams will be reliable once again. We will use revenue generated from earned income to pay for the Permasafe maintenance. Harbor House of Louisville (HH) has been a sustainable organization for 28 years, and we are not going anywhere. With the building of the new ILC, we are just getting started!

We are successful with fundraising because we are trusted within the local funding pool. Our investors say, “Harbor House does what they say they are going to do!” Our track record with managing local, state, and federal grant funds is flawless. We have never had a bad audit and pride ourselves in executing programs with fidelity.

We have several avenues for earned income that heavily strengthen our sustainability. Being in business for 28 years results in having sustainability down to a science. HH achieves sustainability through Medicaid reimbursements, waivers, earned income, and fundraising. HH accepts the Supported Community Living (SCL) and Michelle P Waiver (MPW). These waivers are for people with disabilities and are provided through Medicaid. HH is certified to accept the Home and Community Based Services waiver (Medicaid waiver for seniors).

Two other sources of revenue come from HH’s Mail Fulfillment Center and Home Sweet Home (HSH). In the mailroom, individuals with disabilities work to provide high-quality mailing services to an established clientele. Money is generated through the house cleaning services provided by HSH. Both businesses provide reliable income. When the ILC opens, it will generate revenue from multiple funding streams just as Harbor House has and does.

FINANCIAL INFORMATION

13. Attach your AGENCY BUDGET showing all financial resources.

08.07.2020.AB_.harborhouseoflouisville.pdf

14. What fees or charges are made by the organization for its services?

Our transportation services are made available through Medicare waiver funds. Currently, 12 individuals out of 100 served pay privately, and they pay the Medicaid rate for service.

15. What percent of the organization’s budget is used for fund-raising?

12%

16. What percent of the organization’s budget is used for administrative costs?

8.5%

17. If applicant has received prior grants from the Kentucky Social Welfare Foundation, provide dates, amounts, purposes and outcomes.

No grants from the Kentucky Social Welfare Foundation have been awarded in the past ten years.

18. Attach your IRS 501(c)(3) tax designation letter.

08.07.2020.501.HarborHouseofLouisville.pdf

19. Attach your 990 or 990-PF federal tax return.

08.07.2020.990.HarborHouseofLouisville.pdf

20. Attach any additional documents you wish to include with this application.

08.07.2020.Permasafe.harborhouseoflouisville.pdf

Entry ID455

Entry DateAugust 7, 2020